Custom HRMS for a Mid-Sized Enterprise
A mid-sized professional services enterprise with over 500 employees faced mounting challenges in managing HR processes. Their workflows relied on manual data entry, spreadsheets, and email-based approvals — leading to inefficiency and poor visibility across departments.
Key Results
The Challenge
The HR team was spending over 25 hours a week on repetitive administrative work. Key issues included: fragmented employee data with no single source of truth, delayed leave approvals and inconsistent policy application, manual performance review tracking, and no analytics for HR insights or decision-making.
Why Not Off-the-Shelf?
The client explored commercial HRMS platforms but found that rigid workflows couldn't adapt to their unique policies, per-user pricing models became costly as they scaled, integration with internal finance systems was limited, and they needed data control within their own AWS infrastructure for compliance. A custom-built solution was the only option that offered flexibility, ownership, and long-term scalability.
Why They Chose Us
The client partnered with us for our expertise in modular enterprise platforms and our consultative build approach. We focused on aligning the software with their processes instead of forcing adaptation to an existing tool.
Full customization to match HR workflows
Transparent delivery with weekly demos
Secure, cloud-based deployment on AWS
Complete source code and data ownership
Our Solution
We followed a 3-phase agile implementation plan:
Phase 1 – Discovery & Design: Mapped existing workflows, defined user roles, and designed a simple UI for HR and employees.
Phase 2 – Development: Built modular HR features including Employee Management, Leave & Attendance, Payroll, and Performance Tracking. Implemented secure authentication and notification systems.
Phase 3 – Deployment & Training: Deployed on AWS using Docker + CI/CD. Trained HR teams through interactive workshops and user videos.
Technologies Used
Key Highlights
Tailored HR modules (Leave, Payroll, Performance)
Real-time analytics dashboard
Cloud deployment with data control
No recurring per-user costs
"The HRMS has transformed how we operate. We finally have visibility, control, and time to focus on people — not paperwork."
HR Director
Mid-Sized Enterprise
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